General information for licensed clinics, not legal, regulatory or medical advice.

This piece is part of our complete guide to adding peptides and wellness services to a med spa.

How do you run a med spa week to week?

Here's a simple cadence. Adjust the days to fit your schedule.

Monday: look ahead

  • Review the week's bookings and provider schedules.
  • Flag gaps or double bookings.
  • Confirm any new staff have their training and supervision in place.

Tuesday: supplies

  • Count key items against par levels.
  • Check expiration dates and pull anything close to expiry.
  • Review refrigerator temperature logs for products that need cold storage.
  • Place reorders. One account makes this faster than logging into several portals.

Wednesday: compliance

  • Confirm your medical director's chart review is on schedule.
  • Check that consents are signed and stored for every new client.
  • Scan this week's social posts and ads for outcome promises or treatment claims, using the FTC's Health Products Compliance Guidance as your guide.

Thursday: client experience

  • Read new reviews and messages.
  • Follow up on any client concerns.
  • Check that follow up visits are booked where the provider asked for them.

Friday: close the week

  • Run a short team huddle. What went well, what broke, what to fix.
  • Reconcile payments for cash pay services.
  • Note anything to raise with your medical director.

What should you review monthly?

  • Supplier licenses, especially if you've added a new one. The NC Board of Pharmacy and FDA's registered outsourcing facility list are the places to check.
  • Par levels, adjusted to what you actually used.
  • Staff training records.
  • Every marketing channel, top to bottom.
  • HIPAA safeguards for any new software, against what HHS describes in the Security Rule.

How do you be a good medical director for a med spa?

A strong medical director typically does these things:

  • Write or approve protocols and update them when rules or products change.
  • Review charts on a set schedule and give feedback.
  • Are reachable. Staff know how to reach them and get answers quickly.
  • Train the team on new services before launch.
  • Know the rules. They follow NC Medical Board position statements and, where NPs are involved, the collaborative practice requirements the NC Board of Nursing describes.
  • Say no when something doesn't fit, whether that's a product, a source or a claim.

Owners can help by making the medical director's job easy: a standing time each month, a clear list of charts to review and a single place for questions.

How does a wellness line change the weekly routine?

Not much, if it's built well. You add a few items:

  • Wellness product counts and expiration checks on supply day.
  • Wellness charts in the medical director's review.
  • Wellness copy in the compliance scan.

That's the point of a structured service line. It fits your existing routine. For how to add one, see how med spas add a peptide program. If you're still opening, start with the operations checklist owners skip.

Where does RevMed fit?

We work with RevMed because "RevMed is built and run by clinic operators." If you're adding a wellness line, RevMed's launch program helps build the routine in from the start. For ordering, it's "One source, not ten. Fewer vendors means fewer markups, fewer minimums and less time ordering."

The plan:

  1. Open your clinic account through our Partner Link.
  2. Launch with RevMed's setup support, if you're adding a service line.
  3. Order from one source, on your schedule.

Common questions

What's the most important weekly task in a med spa?

There isn't just one. A steady cadence across bookings, supplies, compliance and client follow up matters more than any single task.

How often should a medical director review charts?

Your medical director and North Carolina rules set that. Put a standing schedule on the calendar and stick to it.

Who should own ordering?

One named person, usually the practice manager. Shared ownership tends to mean no ownership.

Do we need different routines for wellness services?

Mostly the same routine, with wellness items added to supply checks, chart review and marketing review.

Next step

Want a calmer week at your med spa? Book a 15 minute intro.